ASHP Poster Submission: Guidelines & Instructions
Are you ready to showcase your research and contribute to the advancement of pharmacy practice? Submitting an abstract for a poster presentation at an American Society of Health-System Pharmacists (ASHP) meeting is a significant opportunity to share your work with peers, gain valuable feedback, and elevate your professional profile.
The world of pharmacy is constantly evolving, and the need for innovative research and evidence-based practice is greater than ever. ASHP meetings provide a crucial platform for pharmacists, residents, fellows, and students to present their findings, exchange ideas, and learn from one another. This is a chance to not only present your work but also to become part of a vibrant community dedicated to improving patient care through the application of scientific research. The benefits are numerous, ranging from professional recognition to the chance to influence the future direction of healthcare.
To help you navigate this process, we've compiled a comprehensive guide to poster abstract submissions for ASHP meetings. This information will cover everything from eligibility and submission deadlines to formatting guidelines and the review process. Whether you're a seasoned researcher or just beginning your journey, this guide will provide you with the tools you need to succeed.
Understanding the Basics
Before diving into the specifics, it's essential to grasp the fundamental aspects of poster abstract submissions. This includes understanding who is eligible to submit, the types of presentations offered, and the various deadlines and submission requirements.
Specifically, the ASHP meetings provide a platform for pharmacists, residents, fellows, and students. The emphasis is on promoting scholarly exchange, offering an environment for the introduction and development of new pharmacy practices, and the opportunity to learn from other professionals. For the purposes of this guide, we'll focus on the process for residents, fellows, and students.
Key Dates and Deadlines
Deadlines are non-negotiable, so mark your calendars!
- Abstract Submission Deadline: October 22, 11:59 p.m.
- Notification of Acceptance: After April 15 (for the National Pharmacy Preceptors Conference)
- Manuscript Submission Deadline: August 1, 11:59 p.m.
It's imperative to note that dates may vary for specific meetings, so always check the official ASHP website for the most up-to-date information.
Eligibility Criteria
The eligibility to present a poster at an ASHP meeting is based on certain criteria. These are the general requirements:
- Pharmacy Residents and Fellows: You may submit if you are currently a pharmacy resident or fellow, or if your research was conducted while you were a pharmacy resident or fellow.
- Students: Students are also encouraged to participate and present their work.
- Primary Author: The person entering the information online is considered the primary author.
Navigating the Submission Process
Submitting a poster abstract involves several key steps, and ensuring you complete each one accurately and on time is crucial for the review process.
- Create an Account: Before submitting, you must create a profile on the submission site. This includes your name, email address, and an access key. The email address and access key will serve as your login credentials.
- Online Submission Process: The online submission process typically consists of several tasks that the primary author must complete. Carefully review each task.
- Abstract Content: Make sure that the information contained in your abstract is supported by relevant data and research findings.
- Author Information: You can include up to five authors in your submission: the primary author and four additional authors. The primary author is responsible for including all authors in the submission.
- Review and Edit: ASHP will not edit abstracts. Ensure your abstract is complete, well-written, and free of errors before submitting. Incomplete abstracts will be deleted.
Formatting Your Abstract
Proper formatting is key to a successful submission. Adhering to the guidelines provided ensures your abstract is clear, concise, and easy to evaluate.
- Title: Correctly format your title. It should be clear, descriptive, and accurately reflect the content of your research.
- Content: The content must be supported by data.
Important Considerations
There are several critical points to consider when preparing and submitting your poster abstract:
- Originality: Your abstract should not have been presented or published previously. Exceptions may be made for presentations at virtual national meetings.
- Expenses: Presenting at an ASHP meeting is a voluntary effort. ASHP does not cover expenses. If your submission is accepted, you are responsible for your meeting registration fee and travel expenses.
- Recognition: All contributing authors/presenters will receive recognition for their work.
Resources and Further Information
For more detailed information, consider the following resources:
- ASHP Website: Visit the official ASHP website for the most current information and submission guidelines.
- Poster Presenter Handbook: Review the ASHP poster presenter handbook, which will be shared with you if your abstract is accepted.
After Submission
Once your abstract is submitted, here's what to expect:
- Confirmation: If you receive an email confirmation after submitting, ASHP has received your submission.
- Review Process: Abstracts will be evaluated by a panel of reviewers.
- Notification of Status: Submitters will be notified of the status of their abstract.
- Publication: All accepted midyear poster abstracts will be published online in a January 2025 American Journal of Health-System Pharmacy (AJHP) special supplement.
Note:The following content is for illustrative purposes only and will not be added to your submission.
Hypothetical: Mike Heath
| Category | Details |
|---|---|
| Full Name | Mike Heath |
| Date of Birth | April 15, 1978 |
| Location | Washington, D.C. |
| Education | PharmD, University of Maryland School of Pharmacy |
| Residency | PGY1 Pharmacy Practice Residency, Johns Hopkins Hospital; PGY2 Health-System Pharmacy Administration Residency, University of North Carolina Hospitals |
| Current Position | Chief Pharmacy Officer, Federal Bureau of Prisons |
| ASHP Involvement | Past Chair, ASHP Section of Pharmacy Practice Leaders; ASHP Federal Forum Presenter |
| Research Interests | Medication Safety, Health-System Leadership, Pharmacy Operations, Federal Pharmacy Practice |
| Publications | Numerous publications in AJHP and other peer-reviewed journals on pharmacy leadership and practice |
| Awards | ASHP Distinguished Leader Award |
| Website Reference | ASHP Official Website |
Examples of Abstracts
The provided material also contained the following example abstract titles, which highlight some areas of research:
- Implementation of computerized prescriber order entry (CPOE) in a surgical unit:
- Assessing pharmacist competency for processing adult chemotherapy orders in a community hospital purpose:
Final Thoughts
Submitting a poster abstract is more than just an exercise in presenting your findings. It is a chance to contribute to the body of pharmacy knowledge, to network with professionals and to advance your own career. By following these guidelines, you can be confident that your submission meets the necessary criteria and has the best possible chance of acceptance. Prepare carefully, follow the instructions, and take advantage of this opportunity to shine.
Good luck with your submission!
